5 Best Billing Software for Artists: Free and Low-Cost Options 

5 Best Billing Software for Artists: Free and Low-Cost Options 

Are you tired of juggling endless piles of receipts and invoices while trying to focus on your true passion – art? Well, say goodbye to billing woes, because you’re about to learn some life changing secrets on choosing the best billing software for artists! 

You agree that in this fast-paced and ever-evolving world, understanding the importance of simplifying your administrative tasks can unleash your artistic genius without any distractions. Get ready to bid farewell to paperwork headaches and say hello to an easy and efficient way of managing your finances. Let’s dive in and discover how these game-changing billing software for artists can revolutionize the way you handle your artistic ventures!

5 Best Billing Software for Artists

  1. QuickBooks Self-Employed
  2. FreshBooks
  3. Wave
  4. Xero
  5. Zoho Invoice

First: QuickBooks Self-Employed

What Makes It Special?

QuickBooks Self-Employed helps you to stay organized, save time, and maximize your deductions throughout the year. It offers you a free 30-day trial or an option to enjoy a 50% discount for the first-three months. If you’re a freelancer or self-employed individual, QuickBooks Self-Employed helps you to manage your income, expenses, taxes and deductions efficiently. 

Pros of QuickBooks Self-Employed

  • Offers a user-friendly interface.
  • Allows automatic mileage tracking.
  • Does invoicing.
  • Integrates with bank accounts.
  • Supports tax calculation and categorization.

Cons of QuickBooks Self-Employed

  • Offers limited features in the basic version.
  • Charges a higher fee than competitors.
  • Projects slower response rate in providing customer support.
  • Runs mobile app that can be glitchy
  • Is not compatible with a system that runs a double-entry accounting. QuickBooks Self-Employed does not allow you to upgrade to QuickBooks Online or any other accounting software that uses double-entry accounting.
  • Is not suitable for growing businesses. It is best for freelancers and solopreneurs who file a Schedule C with their tax return.

Top Features

  • Quarterly tax estimates and payments. It calculates your quarterly taxes based on your income and expenses, and reminds you of the due dates. 
  • Organization and receipt capturing. One thing about QuickBooks Self-Employed is that you can take a screenshot of your receipt and it automatically matches it with your expenses, saving you time and effort. 
  • Tax integration. You can effortlessly transfer your financial data to TurboTax Self-Employed or TurboTax Live Self-Employed, and the bundle includes one state and one federal tax return filing.

Second: FreshBooks

What Makes It Special? 

FreshBooks offers you an intuitive and user-friendly interface, making it easy for you— even if you’re non-accountant—to navigate and manage your finances effectively. Invoicing and payment processing are other perks that stand FreshBooks out.  The platform provides you with complete invoicing features. So you can create professional-looking invoices and accept online payments. Think about time tracking. The software includes a built-in time tracking feature, perfect for tracking billable hours you spend on projects, which is especially useful if you’re a freelancer or consultant.

Pros of FreshBooks

  • Is intuitive and easy to use. The platform has a user-friendly and simple design that makes it easy to navigate, set up, and use. 
  • Offers affordable prices at a lower tier. FreshBooks offers a 50% discount for the first six months of any plan, making it affordable for you if you need basic accounting features. That means you pay just $8.5 per month for the first six months on the lowest plan. Plus, the least tier allows you to bill up to five different clients. 
  • Offers automated invoicing: Create beautiful invoices and send them to your patrons to accept payments online. That’s not all, you can also set late payment fees, set up recurring payments, include reminders, and so on. 

Cons of FreshBooks 

  • Is not good for a larger business. FreshBooks is perfect for you if you run a small business, or if you’re a freelancer who needs basic accounting features. The software does not support payroll, inventory, or multi-currency transactions.
  • Charges extra cost per month to add an additional team member. Get ready to  pay an extra $10 per month for each additional team member you want to add to your account. 
  • Offers fewer customization options than other software. If you’re looking for a billing software for artists that offers sophisticated customizations, Freshbooks may not be your perfect match.

Top Features

  • Expense tracking. It offers expense tracking capabilities, helping you keep a close eye on your business expenses and manage your finances more efficiently.
  • Project management. FreshBooks enables your team to manage projects and collaborate with one another, keeping everything organized and ensuring smooth workflow.
  • Customizable reports. The software generates detailed financial reports, giving you valuable insights into your business performance, cash flow, and tax-related information.
  • Mobile App. FreshBooks has a user-friendly mobile app that allows you to manage your finances on the go and stay updated wherever you are.

Third: Wave

What Makes It Special? 

Wave stands out as a special billing software due to its exceptional feature of being completely free to use. You get invoicing capabilities with customizable templates, seamless integration with bank accounts, and expense tracking features using the software. Wave’s user-friendly interface and robust mobile app provide convenience and accessibility on the go. Additionally, appreciate the app for its double-entry accounting for financial accuracy. Despite being free, it offers you powerful functionalities, including receipt scanning and automatic transaction categorization. This unique combination of features and cost-effectiveness makes Wave your standout choice, especially if you’re a budget-conscious entrepreneur.

Pros of Waves

  • Charges no monthly or start-up fee. 
  • Allows an unlimited number of users per account. 
  • Offers exquisite accounting features, including credit card processing, invoice template, payroll management, and more. 
  • Features a user-friendly interface. 
  • Allows managing of more than one business with just one account. 

 Cons of Waves

  • Offers limited customization options for invoices.
  • Projects an interface some users may find the interface less intuitive compared to other software.
  • Offers a lesser support for customers on its free package. 
  • Does not offer basic time-tracking features.

Top Features

  • Bank reconciliation. Automatically import and reconcile bank transactions, ensuring your books are up-to-date.
  • Double-entry accounting. It provides encompassing accounting functionalities that help you to maintain accurate financial records.
  • Reports. Generate various financial reports like profit and loss, balance sheets, and cash flow statements.
  • Mobile App. Manage your finances on the go with the user-friendly mobile app.
  • Receipt scanning. Use the mobile app to scan and capture receipts, simplifying expense tracking.

Fourth: Xero

What Is Special About It? 

Xero is a cloud-based accounting software that helps your business to manage its finances, invoicing, payroll and more. It offers different subscription options where you can find the ideal match for your venture. The least tier is $13 per month. Irrespective of the plan you choose, you can link your bank account and do other accounting functions. You don’t need to be an accountant before you can use Xero’s interface. Another cool thing about Xero is its endless integration possibilities. Link your account with Shopify, Stripe, Gusto, PayPal, and many more. 

Pros of Xero

  • Runs a user-friendly interface.
  • Allows cloud-based accessibility.
  • Does invoicing.
  • Allows bank reconciliation.
  • Offers numerous integrations with third-party apps.
  • Provides multi-currency support
  • Offers customizable financial reports.
  • Allows collaboration with advisors.
  • Does inventory management.
  • Features mobile app availability.

Cons of Xero

  • Features costly subscription plans.
  • Requires a learning curve for beginners.
  • Does not integrate with certain third-party apps for free without an additional fee.

Top Features

  • Bank connections. You can connect your bank account to Xero and import your transactions automatically every day.
  • Multi-currency. If you do business internationally, you can use Xero’s multi-currency accounting feature to pay and receive payment in over 160 currencies.
  • Track projects. You can use Xero’s project and job tracker software to quote, invoice and get paid for jobs. 
  • Claim expenses. Thank you Xero, you can use the expense management tools to manage your spending and submit or reimburse expense claims. 
  • Reporting. Want to track your business finances? Use Xero’s reporting feature for accurate accounting reports. 

Fifth: Zoho Invoice

What Makes It Special? 

When you think about Zoho Invoice, you remember its easy blend of powerful features and user-friendliness. You can’t resist the software’s ease when it comes to creating and customizing professional invoices—giving your brand a polished touch. 

But that’s not all! Zoho Invoice simplifies your payment process with secure online payment options, making it super convenient for your clients to settle their bills. Plus, with insightful reports and expense tracking, you gain a clear picture of your financial health. It’s like having your own finance-savvy assistant by your side!

Pros of Zoho Invoice:

  • Has a user-friendly interface.
  • Offers customizable invoices.
  • Projects online payment options.
  • Gives insightful reports.
  • Does expense tracking.

Cons of Zoho Invoice:

  • Offers limited features in the free version.
  • Features integration limitations with certain apps.
  • Requires a learning curve for some users.
  • Offers less-than-perfect mobile app functionality. 

Top Features

  • Time tracking. If you bill by the hour, this feature is your new best friend. Track billable hours for your projects and never miss a minute.
  • Recurring invoices. Save time and automate your invoicing with recurring invoices. Set them up once, and Zoho Invoice takes care of sending them out at regular intervals.
  • Client portal. Give your clients access to a secure portal where they can view and pay their invoices, making it convenient for both parties.
  • Estimates and quotes. Impress potential clients with professionally crafted estimates and quotes. Once accepted, you can easily convert them into invoices.
  • Mobile app. Manage your invoicing on the go with the Zoho Invoice mobile app. Stay connected to your business, wherever you are. 

Overview of the 5 Best Billing Software for Artists

If you’re tired of losing your creative flow to boring billing tasks, consider getting a billing software.  With any of  these 5 best billing software for artists, you can effortlessly whip up professional-looking invoices, track your expenses with ease, and even receive your payments faster than ever before!

Whether you’re a painter, designer, photographer, or any kind of creative genius, this billing software is tailor-made to suit your needs. You can finally bid farewell to the hassle of managing finances, leaving you with more time and energy to unleash your creativity and take your art to new heights!

How to Choose the Best Billing Software for Artists

You’re likely to wonder which of the five best billing software to choose. Wonder no more. To select the best billing software for you, consider:

  • User-friendly interface. Look for one with the best interface. You don’t want to waste time figuring out complex systems instead of doing something more creative. 
  • Invoicing features. Ensure the software allows you to create professional invoices with your personal touch. Customizable templates and easy invoice creation are a must.
  • Expense tracking. Keep a close eye on your finances with expense tracking capabilities. This way, you know exactly where your hard-earned money is going.
  • Payment options. Opt for software that offers various payment methods, making it convenient for your clients to settle their bills.
  • Integration. Check if the software integrates with other tools you already use, like your accounting software or project management apps.
  • Mobile app: If you’re always on the move, having a mobile app will be a game-changer. Stay connected and handle your billing tasks from anywhere.
  • Reports and insights. Settle for software that provides detailed reports, where you have valuable insights into your business’s financial health.
  • Customer support. A responsive and helpful customer support team can be a lifesaver if you encounter any issues or have questions.
  • Pricing. Consider your budget and compare the features each billing software for artists offer.
  • Security: Make sure the software prioritizes the security of your financial data and client information.

Pros and Cons of 5 Best Billing Software for Artists

Pros of 5 billing software for artists:

  • Streamline invoicing process.
  • Help track expenses.
  • Provide professional-looking invoices.
  • Improve financial organization.
  • Simplify payment processing.

Cons of 5 billing software for artists:

  • Require payment for optimal performance.
  • Require learning curve for new users.
  • Subject to technical issues.
  • Depend on technology.
  • Raise security and privacy.

Pro Tips

You’re ready to use your billing software for artists. Always remember to: 

  • Regularly update records. Keep your billing software up-to-date with accurate information to ensure seamless financial tracking and reporting.
  • Set reminders. Use reminder features to prompt clients about upcoming or overdue payments so that you can maintain a healthy cash flow.
  • Integrate payment gateways. Integrate popular and secure payment gateways to offer your clients multiple convenient options for settling their bills.
  • Automate recurring invoices. Save time by setting up automated recurring invoices for retainer customers or subscription-based services.
  • Backup data regularly. Back up your billing software data regularly to prevent data loss and ensure the safety of your financial records.
  • Monitor reports. Regularly review financial reports the software provides. This helps you to gain insights into your business’s performance and identify areas for improvement.
  • Train team members. If you have a team, provide adequate training to ensure everyone understands how to use the billing software effectively.
  • Customer support. Familiarize yourself with the software’s customer support channels to quickly resolve any issues or concerns that may arise.
  • Keep security in mind. Protect sensitive financial information by using strong passwords and following security best practices.


So far in this article you read how to explore the perfect fit of best billing software for artists that’s ideal for you.  You learn the importance of prioritizing a billing software that is user-friendly, allows customizable invoices, offers expense tracking, and supports online payment options. 

You do more with a billing software that offers insightful reports with mobile apps on the go that gives you control of your financial game. Remember to keep your budget in check, and you focus on growing your business to its full potential. 

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